Built by
HighLevel experts,
for HighLevel users
Task Engine isn’t just another task manager – it’s a system built by HighLevel experts for HighLevel users, designed to eliminate bottlenecks and scale workflows inside your account.
Built in the Trenches - For HighLevel Agencies
We know the chaos of running a HighLevel account because we've lived it
Scattered Tools & Logins: Juggling external apps like ClickUp, Asana, and Slack caused critical work to slip through the cracks.
Clunky Workarounds: Third-party task managers weren't built for HighLevel, requiring fragile zaps and constant maintenance.
That’s why we engineered Task Engine
100% HighLevel Native: Manage all tasks, pipelines, and team assignments without ever leaving your CRM.
Automate Recurring Work: Trigger tasks directly from GHL workflows, stages, and sub-account actions.
Mission & Vision Statement
Driven by Purpose. Focused on Your Success.
Our Mission
To empower HighLevel users with a powerful, centralized task and workflow system that automates daily operations, eliminates bottlenecks, and enables teams to scale efficiently – all without disjointed solutions.
Our Vision
To become the go-to operational engine for GHL users worldwide, transforming how teams manage tasks, automate workflows, and achieve growth with clarity, control, and confidence.
A Founder's Promise
Task Engine was built around a simple idea: managing customers is only part of running a successful business. You also need a better way to manage the work.
We bring task management, workflows, project organization, and AI-powered tools together to help agencies and the businesses they serve operate smarter, stay organized, and scale. We're also creating new opportunities for agencies to deliver more value to their clients and grow their businesses.
As a founder-led company, we build around real-world needs, challenge the status quo, and help businesses get more from the tools they already use.
Blake Coker
CEO
Frequently Asked Questions
Here are answers to common questions about TaskEngine, its setup,
and how it integrates with your HighLevel workflows.
What is Task Engine?
Task Engine is a task and workflow management system built specifically for GoHighLevel (GHL) users. It helps agencies and teams manage tasks, automate workflows, and scale operations directly inside their GHL account. It better visibility, accountability, and automation without relying on external task or project management tools.
Is there a free trial?
Yes. The Free plan lets you test Task Engine before you upgrade, and Starter and Growth each include a 14-day free trial.
Do I get all future updates and new features?
Yes. Every Task Engine account receives new feature updates as they’re released. The AI Suite and MCP are included in all paid plans.
How many users can I add to my account?
You can add unlimited users under a single subscription. There are no per-user or per-seat fees.
Is support included?
Yes. Your subscription includes ongoing support to help you get the most out of Task Engine.
Is there a community for Task Engine Users?
Yes. Every account is enrolled in an in-app community where users can collaborate, ask questions, share ideas, and learn best practices.
Can I suggest or vote on new features?
Absolutely. Users can submit feature requests and vote on future development directly inside the app.
How does Task Engine integrate with HighLevel?
Task Engine integrates natively with GoHighLevel, allowing tasks to trigger from pipelines, forms, tags, and CRM activity. No Zapier, Make, n8n, or other third-party tools required.
What types of tasks and workflows can I automate?
You can automate recurring tasks, onboarding checklists, follow-ups, internal SOPs, pipeline-based tasks, team workflows, and more.
How long does it take to set up?
Most users are up and running in just a few minutes. Describe your business and AI drafts your workspace for you to review, or start with 1 Workspace, 3 Spaces, 3 Lists and 10 Tasks.
Does Task Engine replace tools like Trello, Asana, or ClickUp?
Yes. With just a few clicks, you can import your existing work from ClickUp, Asana or Trello and manage it all directly inside your HighLevel account.
Can I import my tasks from another tool?
Yes. You can import your spaces, lists and tasks from ClickUp, Asana or Trello. Statuses, due dates, tags and subtasks come with them.
Can my clients see the progress of their tasks?
Yes. Link tasks to a client’s contact record and share their client portal link. They’ll see only their own tasks and status, with no login needed.
Can I install Task Engine in client sub accounts?
Yes. Task Engine can be deployed into client sub accounts as an upsell or value-add to improve client operations and retention.
What plans are available?
Task Engine offers flexible pricing to support businesses of every size. Choose from free, one-time purchase, or monthly plans, giving you the freedom to start where you are and scale as your business grows.
Task Engine is the smart task manager built for GHL users. Centralize your team, automate recurring work, and scale without chaos.
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