Manage every task, team, and client from one place
Task Engine brings tasks, projects, recurring workflows, and client operations directly into HighLevel
✓ Eliminate busywork
✓ Keep your team aligned
✓ Stay in HighLevel
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88% of knowledge workers watch projects fall through the cracks. Task Engine stops it!
Task Engine isn't just built to help your agency stay organized. Install it in your own account, then offer it to every client and sub-account you manage. Create additional recurring revenue while giving your clients a system that helps them stay organized and accountable.
1.8 hours every day wasted searching for files and chasing project updates
Source: McKinsey & Company
6 + separate apps
used daily to communicate and coordinate tasks
Source: Okta Businesses at Work
23 minutes needed
to refocus on a primary task after an interruption
Source: University of California
Built for GHL, Designed for GHL Users
Bring your work with you
Already using ClickUp, Asana or Trello? Bring it all into GHL.
Import your spaces, lists and tasks straight into Task Engine. Statuses, due dates, tags and subtasks come over too, so your team picks up right where they left off, inside the platform you already use every day.
- Import from ClickUp, Asana or Trello
- Statuses, due dates, tags and subtasks come with your tasks
- Available on every plan
Everything You Need
Features That Power Your Business Workflow
Task Engine is packed with smart, scalable features designed for GHL users to manage tasks, automate workflows, and keep operations running like a machine – without external tools or messy integrations.
Recurring Tasks
Set tasks once and let Task Engine handle the rest. Automate recurring responsibilities so your team stays on track.
Automations & Triggers
Trigger tasks from forms, pipelines, or CRM updates with 40+ workflow triggers and actions. No Zapier or Make required.
Board, List, Table & Timeline Views
See your work as a board, list, table or timeline, and switch views anytime.
Native GHL Triggering
Auto-create tasks on pipeline changes, form submissions, or tag updates
Recurring Task Automation
Set recurring intervals for client deliverables with zero manual oversight
Agency Client Reselling
Deploy Task Engine across every client sub-account to generate recurring revenue
Keep clients in the loop
Give every client a clear view of their work
Link tasks to a client's contact record, then share their portal link. They see the tasks tied to them and where each one stands, without logging in. That means fewer "where are we on this?" messages for your team.
- Link tasks to the client's CRM contact
- One portal link per client, showing only their tasks and progress
- Read-only, no login needed. Assignees, comments and time logs stay private.
- Available on every plan
Loved by GHL Agencies Everywhere
Get full access to powerful task automation and workflow management – all inside HighLevel. All the features are available in each plan.
"We onboarded 12 new clients last month and didn't miss a single task. Task Engine's recurring workflows and team assignments made scaling feel effortless. I can't imagine running our agency without it."
Sarah Chen
Operations Manager
GrowthSync Agency
★★★★★
"Task Engine completely transformed how we manage client workflows. Before, we were drowning in sticky notes and Slack threads — now everything is centralized and automated. It's hands down the best app on the GHL Marketplace."
Marcus Reynolds
Founder
Apex Digital Marketing
★★★★★
"The visibility Task Engine gives me into my team's workload is incredible. I finally know what's getting done, what's stuck, and where to step in. It's like having a project manager built right into GHL."
David Okonkwo
CEO
BrightPath Solutions
★★★★★
Simple Pricing for Powerful Performance
Task and workflow management, all inside HighLevel. No per-user pricing on any plan.
Solopreneur & Small Business
Free
Try the Platform
$0
1 Account
20 Tasks Per Month
Learn the Platform
Explore Templates
Perfect for Testing
Best For:
Testing Task Engine before upgrading.
Lifetime
One-time Payment
$1,000
Unlimited Users
Unlimited Projects
400 Tasks Per Month
Agency Dashboard
Create Recurring Revenue
No Per-User Pricing
No Monthly Subscription
AI Suite & MCP
Best For:
Solopreneurs & small businesses seeking a one-time payment.
Best for Agencies
Popular
Starter
Monthly Subscription
$299/m
Unlimited Users
Unlimited Projects
10,000 Tasks Per Month
Agency Dashboard
Create Recurring Revenue
No Per-User Pricing
AI Suite & MCP
Best For:
Agencies with a smaller number of client accounts.
FREE 14-Day Trial
Growth
Monthly Subscription
$499/m
Unlimited Users
Unlimited Projects
Unlimited Tasks Per Month
Agency Dashboard
Create Recurring Revenue
No Per-User Pricing
AI Suite & MCP
Best For:
Larger agencies that need more room to scale.
FREE 14-Day Trial
Every plan includes AI workspace setup, Analytics, Board, List, Table and Timeline views, custom statuses,
checklists, time tracking, imports from other task management tools, and the client portal.
Frequently Asked Questions
What is Task Engine?
Task Engine is a task and workflow management system built specifically for GoHighLevel (GHL) users. It helps agencies and teams manage tasks, automate workflows, and scale operations directly inside their GHL account. It better visibility, accountability, and automation without relying on external task or project management tools.
How long does it take to set up?
Setup is fast. Use our 1-click snapshot, follow the quick video guide, and you’ll be ready to launch in minutes.
Can I add Task Engine to my client subaccounts?
Absolutely. You can install TaskEngine into client subaccounts as an upsell or added service, helping you increase retention while streamlining their workflows too.
Say Goodbye to Scattered Tools
Start managing your operations with one engine built for performance, automation, and scale – designed for users ready to move faster.
Task Engine is the smart task manager built for GHL users. Centralize your team, automate recurring work, and scale without chaos.
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